Current Vacancies

Junior PMO Analyst - Ref. 725

Location:
South
Date Posted:
23 Jan 2019
Contract Type:
Permanent
Contract Duration:
Permanent
Job Description

Flomatik Network Services are seeking a Junior PMO Analyst to be trained in our project teams across the country but based in our HQ in Portsmouth. The Jnr PMO Analyst will support the Project Management Office (PMO) team in ensuring that the company’s Business Units are in control of their projects, programmes and deliveries. The right person will have an understanding of business practises, project delivery as well as demonstrating an appetite to be part of Flomatik's central PMO team, keen to learn on the job and understand the company objectives supporting objective assessments of the overall health of the various projects.

The Jnr PMO Analyst role will work with the rest of the team to achieve the department’s objectives, ensuring all department’s compliance to the company’s Service (project) Delivery Framework and drives the overall improvement of projects within Flomatik’s portfolio, whilst offering the successful candidate the opportunity to develop their understanding of project delivery, governance and project financial management. Supporting the PMO Manager to help set project standards, suggest improvements to processes and procedures to optimise successful and efficient delivery of projects across the company.

Essential Duties and Responsibilities

Governance and Control

  • Support the adoption and adherence of common set of practices, principles and templates for managing projects.
  • Support the implementation and governance of standards across the business, including tracking, monitoring and updating the status of project & programme deliverables. Provide support and guidance on best practice to ensure the integrity of projects and programmes company-wide.
  • Capturing project requests and ensuring each request has sufficient information to assess the project.
  • Maintain an up-to-date repository of in-flight projects and project requests pending review for review by Exec Review Team.
  • Own and coordinate the scoring and prioritisation models to help assess which requests should be approved and when new resources hires should be triggered.
  • Supports Flomatik’s Lessons Learned (LL) process, coordinating Post Project Reviews; maintains LL database and initiates improvement changes based on LL.
  • Administers independent Project Health checks on projects / programmes company-wide ensuring any deviances are communicated through the agreed channels.
  • Contributes to the definition of small/medium project Business Cases (scope, goals, deliverables, costs, timescales, plans, dependencies, resource requirements and milestones).
  • Ensures all projects are set up correctly from systems, governance, documentation, reporting perspective in Flomatik’s ERP system in advance of work starting.
  • Assist with monthly payroll when liaising with Finance to ensure NAV matches contractors invoices and vice versa.

Planning and Monitoring

  • Provide planning support to projects / programmes where appropriate.
  • Review projects (health check) to ensure they meet minimum project standards (financial / documentation / approvals) and are fully auditable for stakeholders / clients and or customers.
  • Work with the Business Units Lead and PMs to understand any programme level dependencies, ensuring they are proactively managed.
  • Organise and facilitate closure of project and complete benefit analysis at the end of the project as required.
  • Drive process improvements in project delivery and governance methodologies in conjunction with the Project Managers and Senior Exec Team.
  • Manage project level change control process.

Project Delivery Support

Pre-Project

  • Supporting the definition of small/medium project Business Cases (scope, goals, deliverables, costs, timescales, plans, dependencies, resource requirements and milestones).
  • Ensuring pre-scope project plan is communicated to all project stakeholders together with their individual responsibilities.

Project Management

  • Providing effective management support to project teams on small to medium sized projects, or assisting Project Managers on workstreams of other large projects.
  • Co-ordination of publication, review and sign-off of major Project Management deliverables.
  • Ensuring project plans are created and maintained, deliverables tracked against time and cost, and resource utilisation is monitored.
  • Monitoring and reporting on progress of the project to the Exec Review Team and all stakeholders.
  • Co-ordinating quality activities to meet quality objectives. Managing project risks, issues and change control, communicating the impact to the project.
  • Monitoring projects against time, budget and quality standards.

Reporting

  • Responsible for team providing complete and accurate Management Information to Delivery Managers, Heads of Department and Senior Exec Team as appropriate to bring to attention areas for management focus in advance of / avoiding escalations.
  • Responsible for liaising with PM for timely approval of timesheets, expenses and project purchases at month end and ensuring all ‘month end’ system updates are carried out in NAV
  • Responsible for preparation of consolidated material from project reports for monthly reviews, completes and distributes monthly portfolio reports for Exec Review Team.
  • Clear understanding of project budgeting and baselining.
  • Liaise with HR regarding Flomatik resource contract dates
  • Review incoming PO's, match to Sales/Job Quotes, update NAV SQ/Job and ‘own’ PO Acknowledge Process to advise customer, BU Lead and PM of PO receipt

KNOWLEDGE, EXPERIENCE & QUALIFICATIONS

  • Experience or understanding of project co-ordination/administration.
  • Confidence to manage small projects
  • Understanding of various project management frameworks and methodologies
  • Previous PMO experience desirable.
  • Ability to use Microsoft Office products to a good standard, including MS Outlook, Excel, Project, Visio, PowerPoint, and any understanding ofDynamics Navision, PowerPivot, PowerBI would be highly desirable 
  • Preferably Prince 2 / P30 trained or at least familiar with the methodologies (though training will be given).
  • High standard of written communication.
  • Highly organised with strong project administrative knowledge and skills.
  • Strong personality, confident in communicating with PM’s and senior management team alike.
  • Strives to do the "right thing", not just the "easy thing".
  • Is effective in unifying and creating teams of people with disparate skills and personalities.
  • Is courageous and decisive, prioritises effectively, maintains a clear focus and sees action through to delivery.
  • Is energetic, determined, positive, goal focussed and consistent - even under pressure.
  • Builds trust and demonstrates integrity in all circumstances.

 

Flomatik is the Professional Services and Engineering subsidiaries of Teleste, who are an international technology company that develops and offers video and broadband technologies and related services.

 

The company provides bespoke, insightful and innovative Service solutions using a collaborative approach to forge strong partnerships, providing Consulting, Resources, Project Management and Managed Services.

 

Flomatik’s clients include UK operators, their prime Technology Vendors and the largest Super-contractor companies, who are under pressure to deliver extraordinary technological and operational change, and want a company that can respond quickly and achieve optimal results.

 

Investment in new staff is a major part of our strategy for growth, and we are seeking candidates with the desire and determination to be part of our future success.

 

Full information on Flomatik Network Services, this position and full contact information please refer to our website:www.flomatik.co.uk