Current Vacancies

Senior PMO Analyst - Ref. 1067

Location:
United Kingdom
Position:
PMO Analyst
09 Mar 2021
16 Apr 2021
Contract Type:
Permanent
Job Description

Flomatik Network Services are seeking a Senior PMO Analyst. Flomatik’s Programme Management Office sits within Flomatik’s Service Delivery Unit and this position reports directly to PMO Manager.

The Senior PMO Analyst is responsible for ensuring that the company’s Business Units are in control of their projects, programmes and deliveries. The right person will have a good understanding of the project and programmes as well as a broader understanding of the company vision, values and business objectives. They will provide regular objective assessments of the overall health of the various projects. Using their experience of project & programme management they will provide governance and offer functional influence during project initiation, gate reviews and during the project closure stages. A key responsibility of the Senior PMO Analyst will be the identification of early warning signs to understand if and where specific management focus is required.

Working closely with the PMO Manager, the Senior PMO Analyst role will be quality assurance orientated with a key focus on influencing direction, compliance to standards, driving forward continuous improvement and the controlled delivery of projects within Flomatik’s Business Units. The Senior PMO Analyst will support the business by providing programme and project reporting to help the business understand how it is performing, identifying, analysing, and flagging areas of concern. The Senior PMO Analyst will be responsible for ensuring that the data in the systems is completed accurately and on time and will be empowered to challenge the business when it is not.

This role holds a key part in the success of Flomatik deliveries going forward and includes the following areas of responsibility.

Key Responsibilities

  • Support the adoption and adherence of a common set of practices, principles and templates for managing projects.
  • Support the implementation and governance of standards across the business, including tracking, monitoring and updating the status of project & programme deliverables.
  • Provide support and guidance on best practice to ensure the integrity of projects and programmes company-wide.
  • Responsible for monitoring Purchase Orders, ensuring approved forecasts have sufficient financial agreements in place prior to project start
  • Lead the month-end revenue recognition process by analysing any work that has been undertaken and keeping Nav updated with this information
  • Maintain an up-to-date repository of in-flight projects and project requests
  • Administer independent Project Health checks on projects / programmes company-wide ensuring any deviances are communicated through the agreed channels.
  • Ensure all projects are set up correctly from systems, governance, documentation, reporting perspective in Flomatik’s ERP system in advance of work starting.
  • Provide planning support to projects / programmes where appropriate.
  • Review projects (health check) to ensure they meet minimum project standards (financial / documentation / approvals) and are fully auditable for stakeholders and or customers.
  • Work with the Business Units Lead and PMs to understand any programme level dependencies, ensuring they are proactively managed.
  • Provide effective management support to project teams on small to medium sized projects or assist Project Managers / Planning Managers on work-streams of other large projects.
  • Co-ordinate quality activities to meet quality objectives. Managing project risks, issues and change control, communicating the impact to the project.
  • Monitor projects against time, resource capacity and capability, budget and quality
  • Provide complete and accurate Management Information from Microsoft NAV and Power BI to Delivery Managers, Heads of Department and Senior Executive Team as appropriate to bring to attention areas for management focus in advance of / avoiding escalations.
  • Develop the project reporting capability in MS Power BI and own the relationship with third party support.
  • Produce regular reports for customers that detail project progress and financial summaries
  • Attend calls with customers and provide updates regarding forecasted work and project progress
  • Responsible for liaising with PM for timely approval of timesheets, expenses and project purchases at month end and ensuring all ‘month end’ system updates are carried out in NAV
  • Carry out other duties that fall within the scope of the post.

Coaching and Mentoring

  • Drive and support development of the PMO function.
  • Play key role in the development of a centre of excellence for project management.
  • Provide guidance and coaching to PMO Analysts who may need to understand how the organisation runs projects.

Knowledge, Experience and Qualifications

  • Experience of programme co-ordination/management.
  • Experience of managing projects, or exposure to the end to end project lifecycle, or managing substantial parts of the project lifecycle.
  • Experience of working within a structured project management framework.
  • Previous PMO or Business Analyst experience essential.
  • Skill at managing stakeholder groups and balancing diplomacy and tact with assertiveness.
  • Ability to use Microsoft Office products to a good standard, including MS Excel, Visio, PowerPoint, Dynamics Navision, PowerBI
  • Preferably P3O/MSP trained or at least familiar with the methodologies.
  • Good understanding of Project Governance and Quality Gate Assurance.
  • High standard of written communication.
  • Comfortable with project documentation creation & review.
  • Highly organised with strong project administrative knowledge and skills.
  • Strong personality, confident in communicating with PM’s and senior management team
  • Is courageous and decisive, prioritises effectively, maintains a clear focus and sees action through to delivery.
  • Is energetic, determined, positive, goal focussed and consistent - even under pressure.
  • Builds trust and demonstrates integrity in all circumstances

The role can be based in Birmingham or Fareham, but regular monthly travel between the two sites may be required.

What we’ll offer:

  • A competitive permanent salary depending on experience
  • A full induction, regular reviews and 1:1s
  • 25 days holiday in addition to paid bank holidays
  • A Pension with 5% Employer contribution after 3 months service
  • A comprehensive employee benefits package provided through a third-party provider

The Process: This is a two-stage interview process.  Both interviews will be completed virtually via Teams.

Strictly no agencies