Current Vacancies

Senior PMO Analyst - Ref. 821

Location:
United Kingdom
04 Oct 2019
Contract Type:
Permanent
Contract Duration:
Permanent
Job Description

The Senior PMO Analyst will work with the Project Management Office Team (PMO) to meet high reporting standards, provide governance and with a remit to continuously improve processes and procedures. The company uses Microsoft Dynamics Navision and Microsoft Power BU to provide the Business Units with accurate data needed in order to manage and cost their projects, working within the business’ service (project) delivery framework and as such the successful candidate will be a heavy user of these systems so experience and understanding of them is a definite advantage.

The Senior PMO Analyst will be given the opportunity for full role related training and will use this to naturally enhance their understanding of project delivery, governance and project financial management.

The Senior PMO Analyst will support the business by providing project financial and qualitative data to help the business understand how it is performing, identifying, analysing and flagging areas of concern. The PMO Analyst will be responsible for ensuring that the data in the systems is completed accurately and on time, and will be empowered to challenge the business when it is not.

A summary of the critical goals and responsibilities of the role, i.e. those accountabilities that will be used as a basis to set SMART objectives.

Governance and Control

  • Support the adoption and adherence of a common set of practices, principles and templates for managing projects.
  • Support the implementation and governance of standards across the business, including tracking, monitoring and updating the status of project & programme deliverables.
  • Provide support and guidance on best practice to ensure the integrity of projects and programmes company-wide.
  • Capturing project requests and ensuring each request has sufficient information to assess the validity of the project.
  • Maintain an up-to-date repository of in-flight projects and project requests pending review for review by the Executive Review Team.
  • Own and coordinate the scoring and prioritisation models to help assess which requests should be approved and when new resources hires should be triggered.
  • Supports Flomatik’s Lessons Learned (LL) process, coordinating Post Project Reviews; maintains LL database and initiates improvement changes based on LL.
  • Administer independent Project Health checks on projects / programmes company-wide ensuring any deviances are communicated through the agreed channels.
  • Contribute to the definition of small/medium project Business Cases (scope, goals, deliverables, costs, timescales, plans, dependencies, resource requirements and milestones).
  • Ensure all projects are set up correctly from systems, governance, documentation, reporting perspective in Flomatik’s ERP system in advance of work starting.
  • Assist with monthly payroll when liaising with Finance to ensure NAV matches contractors invoices and vice versa.
  Planning and Monitoring
  • Provide planning support to projects / programmes where appropriate.
  • Review projects (health check) to ensure they meet minimum project standards (financial / documentation / approvals) and are fully auditable for stakeholders / clients and or customers.
  • Work with the Business Units Lead and PMs to understand any programme level dependencies, ensuring they are proactively managed.
  • Organise and facilitate closure of project and complete benefit analysis at the end of the project as required.
  • Drive process improvements in project delivery and governance methodologies in conjunction with the Project Managers and Senior Executive Team.
  • Manage project level change control process.

    Project Delivery Support - Pre-Project

  • Support the definition of small/medium project Business Cases (scope, goals, deliverables, costs, timescales, plans, dependencies, resource requirements and milestones).
  • Ensure pre-scope project plan is communicated to all project stakeholders together with their individual responsibilities.

    Project Management

  • Provide effective management support to project teams on small to medium sized projects, or assist Project Managers on workstreams of other large projects.
  • Co-ordination of publication, review and sign-off of major Project Management deliverables.
  • Ensuring project plans are created and maintained, deliverables tracked against time and cost, and resource utilisation is monitored.
  • Monitor and report on the progress of the project to the Executive Review Team and all stakeholders.
  • Co-ordinate quality activities to meet quality objectives. Managing project risks, issues and change control, communicating the impact to the project.
  • Monitor projects against time, budget and quality standards.

    Reporting

  • Provide complete and accurate Management Information from Microsoft NAV and Power BI to Delivery Managers, Heads of Department and Senior Executive Team as appropriate to bring to attention areas for management focus in advance of / avoiding escalations.
  • Develop theproject reporting capability in MS Power BI and own the relationship with third party support.
  • Responsible for liaising with PM for timely approval of timesheets, expenses and project purchases at month end and ensuring all ‘month end’ system updates are carried out in NAV
  • Responsible for the preparation of consolidated material from project reports for monthly reviews, completes and distributes monthly portfolio reports for Exec Review Team.
  • Liaise with HR regarding Flomatik resource contract dates
  • Review projects (health check) to ensure they meet minimum project standards (financial / documentation / approvals) and are fully auditable for stakeholders / clients and or customers.
  • Carry out other duties that fall within the scope of the post.

The role will be based in Birmingham, but regular travel to our Fareham office is required – it is expected that the successful applicant will able to travel to our HQ in Fareham at the end of each month (~2days) to ensure that the month end accounting and project reconciliation process runs smoothly.

What we’ll offer:

  • A competitive salary depending on experience
  • A full induction, regular reviews and 1:1s
  • 25 days holiday in addition to bank holidays
  • A Pension with 5% Employer contribution after 3 months service
  • A comprehensive employee benefits package provided through a third-party provider
  • 8.30 – 5.30 hours (Monday – Friday with an hour for lunch)
  • Free parking
  • Great location and environment to work in

The Process:

This is a one stage interview process. A face to face interview will be required in one of our offices.

Equal Opportunities Statement:

Flomatik is committed to promoting equal opportunities in employment. Employees and job applicants will receive equal treatment regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation.

Physical Demands

Prolonged periods of time sitting at desk.

If you feel that you have the right knowledge and experience, please go to our careers site and apply online.

Flomatik is the Professional Services and Engineering subsidiaries of Teleste, who are an international technology company that develops and offers video and broadband technologies and related services.

The company provides bespoke, insightful and innovative Service solutions using a collaborative approach to forge strong partnerships, providing Consulting, Resources, Project Management and Managed Services.

Flomatik’s clients include UK operators, their prime Technology Vendors and the largest super-contractor companies, who are under pressure to deliver extraordinary technological and operational change, and want a company that can respond quickly and achieve optimal results.

Investment in new staff is a major part of our strategy for growth, and we are seeking candidates with the desire and determination to be part of our future success.

Full information on Flomatik Network Services, this position and full contact information please refer to our website:www.flomatik.co.uk

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